Project Administration Page Overview

The Project Administration page is used to manage the people, leadership structure, administrative roles, and project timelines assigned to a project. This section controls who has authority inside the project and who is responsible for managing workflows, timelines, and translation activities.

This page is especially important in Bible Translation projects because it separates:

• Administrative management
• Operational leadership
• Translation coordination

into clearly defined responsibilities.

Purpose of the Page

The Project Administration page helps administrators:

• Manage project collaborators
• Assign leadership roles
• Change project managers
• Configure team leadership
• Maintain accountability structures
• Control project-level administration
• Change the Project Start Date
• Change the Project End Date

This ensures every project has clearly assigned responsibilities and governance.

Access Permissions

Role	Access
Admin	✓
Officer	✓
PM	✓
TL	✓
Team Member	✗

---

Page Structure

The page is divided into two main sections:

Section	Purpose
Administrative Access	Displays current project collaborators and roles
Project Leadership & Timeline	Used to manage project leadership assignments and project timeline configuration

Administrative Access Section

The left panel displays all users who currently have administrative or leadership access inside the project.

This acts as the project’s leadership directory.

User Cards

Each card represents a project collaborator with elevated permissions.

Each user card displays:

• Name
• Email address
• Role badge
• Project-level access indicator

Project Admin Role

Purpose

The highest project-level authority inside the project.

Responsibilities

Typically responsible for:

• Managing project configuration
• Assigning users
• Controlling permissions
• Supervising workflows
• Administrative oversight
• Managing project timelines
• Updating project Start and End dates

This role usually has the broadest project permissions.

Project Manager / Project Management Officer (PMO) Role

Purpose

Responsible for overall project coordination and accountability.

The Project Manager and Project Management Officer (PMO) roles are considered the same role inside the system and share the same responsibilities.

Responsibilities

Includes:

• Timeline supervision
• Team coordination
• Progress monitoring
• Workflow oversight
• Project delivery management
• Managing translation workflows
• Assigning team members to the project
• Updating project configurations based on permissions

This role focuses on overall project execution and operational management.

Team Leader Role

Purpose

Operational leadership role specific to workflow execution.

Responsibilities

Typically responsible for:

• Translation coordination
• Daily workflow supervision
• Supporting translators and reviewers
• Monitoring scripture progress
• Managing operational workflows

The Team Leader role functions similarly to the Project Manager role in workflow management.

Key Difference

• The Project Manager can assign team members to the project.
• The Team Leader cannot assign team members.

This role is especially useful in Bible Translation projects.

Project Leadership & Timeline Section

The right panel is used to configure project leadership assignments and project timelines.

This section allows administrators to manage who leads the project operationally and control project-level configurations.

Project Manager

The Project Manager field displays the user assigned to manage the project.

This field identifies the primary person responsible for project coordination and delivery.

---

Team Leader(s)

The Team Leader(s) field displays the user or users assigned as Team Leaders for the project.

Team Leaders are responsible for coordinating assigned project activities and supporting project execution.

---

Leave Policy

The Leave Policy field displays the leave calendar associated with the project.

This information is used when planning project schedules and timelines.

---

Planned Start Date

The Planned Start Date field displays the scheduled start date for the project.

This date represents the planned beginning of project activities.

---

Planned End Date

The Planned End Date field displays the scheduled completion date for the project.

This date represents the planned end of project activities.

Configuration Permissions from the Admin Panel

Depending on their permission level, the following roles can configure and manage project settings from the Admin Panel:

• Admin
• Project Admin
• PMO / Project Manager
• Team Leader

These roles may have permission to manage:

• Project leadership assignments
• Team member assignments
• Administrative access
• Workflow-related settings
• Project timelines
• Project Start Date
• Project End Date

Available permissions depend on the assigned role and access level.

Project Manager Dropdown

Displays the currently assigned Project Manager.

Example:

Name(User.id)

Dropdown Selector

Purpose

Allows administrators to:

• Change the Project Manager
• Reassign project leadership
• Select another eligible user

Search Manager Field

Purpose

Used to quickly search for users inside the organization.

Helpful when many users exist in the system.

User Selection List

Displays available users who can be assigned as Project Manager.

Example entries:

• ABCD
• Test
• XYZ
• test user

Purpose

Allows administrators to select a new project leader from the available users.

Save Changes Button

Purpose

Applies and stores the updated project leadership configuration.

Used after:

• Selecting a new manager
• Modifying leadership assignments
• Updating project timeline settings

Cancel Button

Purpose

Closes or resets changes without saving modifications.

Edit Functionality

An Edit button is available within the Project Leadership & Timeline section.

The availability of editing actions depends on the user's assigned role.

Project Manager Permissions

Project Managers can modify:

• Team Leader(s)

Project Managers cannot modify:

• Project Manager assignment
• Leave Policy
• Planned Start Date
• Planned End Date

Team Leader Permissions

For Team Leaders, the Edit button is not displayed.

Team Leaders have view-only access to the information shown on this page.

Role-Based Visibility Summary

Section	Admin	Officer	PM	TL
Administrative Access	✓	✓	✓	✓
Project Leadership & Timeline	✓	✓	✓	✓
Edit Button	✓	✓	✓	✗

* Project Managers can edit Team Leader assignments but cannot modify the Project Manager assignment, Leave Policy, or project dates.

Why This Page Is Important

This page establishes:

• Leadership accountability
• Permission hierarchy
• Workflow authority
• Administrative structure
• Timeline management

Without proper role management:

• Workflow coordination becomes unclear
• Permissions may become inconsistent
• Project accountability is weakened
• Project timelines may become difficult to manage

This page ensures structured project governance inside Arkbox.